Privacy Policy

1. Scope

Swathmark Inc. operates swathmark.com and related website pages, forms, and communications.

This Privacy Policy explains how Swathmark collects, uses, discloses, and protects personal information when a person:

• Visits the Swathmark website
• Submits a contact, field-program, research, equipment, or collaboration inquiry
• Communicates with Swathmark
• Receives website-related communications from Swathmark
• Interacts with a Swathmark event, campaign, or public-facing resource that links to this policy

This policy does not replace an executed field-partner, research, employment, contractor, nondisclosure, data-processing, or services agreement. Field-program information is also addressed in the Field Partner Data Notice. An executed agreement controls where it provides different or more specific terms.

2. Information Swathmark collects

2.1 Information provided directly

Swathmark may collect:

• Name
• Work email address
• Telephone number, when requested
• Organization
• Job title or role
• Region, state, province, or country
• Partner type
• Crop, research, field-access, or equipment interests
• Information entered in a message or inquiry form
• Communication preferences
• Records of correspondence
• Event or meeting information
• Documents or other information deliberately provided to Swathmark

Do not submit sensitive personal information, confidential farm records, pesticide records, purchase records, field logs, proprietary research, field imagery, credentials, financial account information, government identifiers, or health information through a public website form.

2.2 Information collected automatically

When a person visits the website, Swathmark and its service providers may collect:

• Internet Protocol address
• Browser and device type
• Operating system
• Referring and exit pages
• Pages viewed
• Date and time of access
• Approximate location derived from an Internet Protocol address
• Language and display settings
• Cookie or similar identifiers
• Interaction, diagnostic, performance, security, and error information

Swathmark configures analytics to avoid collecting form-field contents, precise field locations, sensitive personal information, or confidential partner information.

2.3 Information received from others

Swathmark may receive business contact information from:

• A colleague or organization making an introduction
• A farm, research institution, equipment company, service provider, or professional adviser
• Public business sources
• Event organizers
• Contractors supporting website or partnership operations

3. How Swathmark uses information

Swathmark may use personal information to:

• Operate, maintain, secure, and improve the website
• Respond to inquiries
• Evaluate potential field, research, technical, equipment, employment, or business relationships
• Schedule meetings and manage communications
• Provide requested information
• Administer field-program qualification
• Develop website and product requirements
• Detect, investigate, and prevent fraud, abuse, security incidents, and technical problems
• Measure website performance and aggregate usage
• Maintain records
• Enforce terms and agreements
• Comply with law and lawful process
• Protect Swathmark, its partners, users, and the public
• Complete a corporate financing, reorganization, acquisition, sale, or other business transaction
• Carry out another purpose disclosed at collection or authorized by the person

Swathmark does not use public website inquiry data to make automated treatment decisions.

4. Cookies and similar technologies

The website may use:

Essential technologies

These support security, form submission, load balancing, session integrity, consent records, and core website operation.

Preference technologies

These remember choices such as language, display, or cookie preferences.

Analytics technologies

These help Swathmark understand aggregate website use, performance, navigation, and errors.

Swathmark does not use third-party advertising cookies, sell website visitor information, or use visitor information for cross-context behavioral advertising.

Where consent is legally required for non-essential technologies, Swathmark will request consent before activating them. A visitor may be able to manage non-essential technologies through the website's cookie controls or browser settings.

The website honors legally required opt-out preference signals when applicable.

5. How Swathmark discloses information

Swathmark may disclose personal information to:

Service providers

Providers supporting hosting, forms, email, analytics, security, monitoring, communications, and website operations. Current implementation may include:

• Hosting: Amazon Web Services
• Form processing: Swathmark, on Amazon Web Services infrastructure
• Email delivery: Amazon Web Services (Amazon SES)
• Analytics: None in use
• Cookie preferences: None in use — essential cookies only

Service providers may process information only for the services they provide to Swathmark, subject to applicable contractual restrictions.

Professional advisers

Lawyers, accountants, auditors, insurers, consultants, and other advisers where reasonably necessary.

Authorities and protected parties

Government agencies, regulators, courts, law enforcement, or other parties where Swathmark reasonably believes disclosure is required or permitted to comply with law, protect rights and safety, investigate misconduct, or enforce agreements.

Corporate transactions

A buyer, investor, lender, successor, or transaction adviser in connection with due diligence, financing, merger, acquisition, reorganization, asset transfer, insolvency, or sale.

At a person's direction

A party authorized by the person or identified at the time of collection.

Swathmark does not rent personal information.

6. Data retention

Swathmark retains personal information only for as long as reasonably necessary for the purposes described in this policy, including:

• Responding to and documenting inquiries
• Managing potential or actual relationships
• Maintaining security and operational records
• Satisfying legal, accounting, tax, insurance, and contractual obligations
• Resolving disputes
• Enforcing agreements

Retention periods depend on the type of information, sensitivity, purpose, relationship status, legal requirements, and risk.

Field-program data may be retained under a separate executed agreement. Rights in imagery, annotations, datasets, evaluation assets, model weights, and derived intellectual property may survive termination where the executed agreement provides for that result.

7. Data security

Swathmark uses administrative, technical, and physical safeguards designed for the nature and sensitivity of the information processed.

No system is completely secure. Swathmark cannot guarantee that information will never be accessed, used, altered, or disclosed without authorization.

If you spot a security problem, please tell us at security@swathmark.com. Keep the first report descriptive rather than demonstrative — no working exploit code, credentials, personal information, confidential partner data, or regulated data.

8. Privacy rights

Depending on residence and the law that applies, a person may have rights to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion
• Request a portable copy
• Object to or restrict certain processing
• Withdraw consent where processing depends on consent
• Opt out of a sale, sharing, targeted advertising, or certain profiling
• Appeal a denied privacy request
• Receive equal service without unlawful discrimination for exercising a privacy right

Swathmark does not sell personal information or use it for cross-context behavioral advertising.

To make a request, email privacy@swathmark.com and tell us what you want and which interaction it relates to. We may ask for a reasonable amount of information to confirm you are who you say you are, or that you are authorised to act for someone else — we ask for as little as we can. You will never need to create an account to exercise a privacy right.

An authorized agent may submit a request where permitted by law. Swathmark may request proof of authority and direct verification from the person. These rights are subject to legal exceptions and may not apply in every jurisdiction or circumstance.

9. EEA, United Kingdom, and Switzerland

Where applicable, Swathmark processes personal information under one or more of the following grounds:

• Consent
• Performance of a contract or steps requested before entering a contract
• Compliance with a legal obligation
• Legitimate interests, such as responding to business inquiries, securing the website, evaluating partnerships, and improving operations, where those interests are not overridden by the person's rights

Information may be processed in the United States and other countries whose data-protection laws may differ from those in the person's country. Where legally required, Swathmark will use an approved transfer mechanism.

A person may have the right to complain to the data-protection authority in the jurisdiction where the person lives or works.

10. Children

The website is intended for business and professional audiences. It is not directed to children under 16, and Swathmark does not knowingly collect personal information from children through the website.

If you are a parent or guardian and believe a child has sent us personal information, contact privacy@swathmark.com and we will remove it.

11. Third-party websites

The website may link to third-party websites or services. Swathmark does not control their privacy, security, content, or practices. Their policies govern their collection and use of information.

12. Changes to this policy

Swathmark may update this policy as the website, product, partners, vendors, and legal requirements change. The updated policy will display a new effective date. Where legally required, Swathmark will provide additional notice or request consent.

13. How to reach us

If you have a question about this policy, want to know what information we hold about you, or would like it corrected or deleted, write to privacy@swathmark.com. A person reads that inbox. Tell us what you are asking for and enough detail to find your records, and we will confirm receipt and explain what happens next.

If you believe you have found a security weakness in this website, please report it to security@swathmark.com rather than testing it further. We would rather hear from you early. Do not include working exploit code, credentials, personal information, or confidential partner data in a first report.

For anything contractual — agreements, data-sharing terms, or legal notices — write to legal@swathmark.com.

You can also reach us by post at Swathmark Inc., 215 N Payne St STE 69004, Alexandria, VA 22314.